Exporting Tardy Data for Write-back to an SIS

Please note: This article is intended for System Administrators or users with access to the Config dropdown. 

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What's included in this article?

• Parameters for SIS Write-Back
• How to Configure Tardy Write-Back
• FAQs

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Context: This article provides a guide on exporting tardy data from SchoolMint Hero back into your School Information System (SIS). This process involves enabling a setting in Hero, setting a SFTP, selecting the appropriate tardy code, entering the corresponding SIS code, and adjusting the bell schedule.

Note: This export only works with ONE school-wide bell schedule.

Parameters for SIS Write-Back

It is possible to write tardy data from SchoolMint Hero back to your SIS if:

1. Your district/School supports this and helps set it up
2. Your district/school has an SFTP service
3. Your SIS is capable of receiving the files from a SFTP service

How to Configure Tardy Write-Back

STEP 1: Log into your SchoolMint Hero site.

STEP 2: Navigate to Behavior Codes via Config > Behavior Codes.

STEP 3: Locate the Behavior Code you want to configure write-back for (if it's created) and select the edit button (pencil icon) on the right side of the row.

STEP 3.1 (If code is not created): Click "Create Behavior Code" in the upper right-hand corner. Add Code name, description, and message to print on the pass. 

STEP 4: Locate the External Behavior Code (below "Message" and above "Type" on the left side of the screen). Enter the code that corresponds with the code you want to write back to on your SIS. Click Save. 

Note: The external code must match your SIS code exactly as it appears for the tracked behavior.

STEP 5: Navigate to Bell Schedules via Config > Bell Schedules. As a best practice, you should ensure that your bell schedule has no transition gaps.

For example, If your schedule has Period 1 from 8:00-9:15 and Period 2 goes from 9:20-10:30, you will need to eliminate the gap between 9:15 and 9:20. 

 STEP 6: Configure and complete your export by following these instructions: Configuring Tardy Write-Back to your SIS

FAQs

• What if my export isn't working? 
  • Verify that the correct file in your SFTP is being sent to your SIS
  • Send sample student examples to [e-mail].
• I have different bell schedules for each grade level.  Can I write back tardy data? 
  • No. Hero tardy exports only works with one school-wide bell schedule, which must be set every day in order to ensure the write-back is successful.